[Futuregen] First draft for a tentative agenda and tough choices (URGENT)

Fri Apr 17 08:07:36 CEST 2020

P.S.: I forgot to ask that it would also be great if you could send 
two/three lines for your each of your sessions stating exactly what SB 
could expect from it. This would be included in the agenda, under each 
session as a description.
Could you send this by end of the day of Monday, so that we can also 
include this in the draft agenda, please?
Thanks!

Best wishes,
Ricardo

On 2020-04-17 08:02, rodrigues at euro.centre.org wrote:
> Dear all,
> 
> 
> Thank you for the feedback.
> If you can wake up at 5 am, Susan, that would be most helpful for the
> meeting as you could join already from the Data Navigator session.
> I think that's the least bad option, among those I considered.
> 
> Here is a new revised agenda, with some more breaks. The last session
> has over 1h, as this is also our buffer in case we have some delays in
> the previous sessions. We will need to be very much on time with our
> presentations.
> 
> 10h30-11h50: Opening the SB meeting and overall progress of the project
> thus far.
> 10h50-11h35: Data Navigator: presentation (10 mins) of website and
> feedback, discussion.
> 11h35-11h45: Short break
> 11h45-12h35: WP2 presentation (15 mins) and discussion.
> Lunch break
> 13h45-14h25: Qual study discussion (presentation?)
> 14h25-15h15: WP1 presentation (15 mins) and discussion
> 15h15-15h25: Break
> 15h25-16h15: WP3 (15 mins) presentation
> 16h15-16h25: Break
> 16h25-17h30: Miscellaneous [for now I put this as a place holder, but I
> think we need some "openE time at the end]: dissemination, including
> COVID, next steps and staying engaged.
> 
> We will have a chance to discuss the agenda further next week.
> What I would like all of us to think/prepare till our next zoom for
> discussion is:
> i) how best to do the presentation and organize the feedback of the SB
> in our/your session?
> ii) What do you specifically want to achieve with/get from the SB
> meeting for your session/WP (just disseminate findings, get comments,
> "validate" findings, etc)?
> iii) Place yourselves in the SB shoes: how relevant to them is the
> findings you are presenting in your session/WP?
> 
> We will go through the questions above to help us structure the
> meeting and each session.
> 
> Apart from the SB, we would also like to use the next zoom to decide
> about the data availability in the Data Navigator, as we would need to
> settle this to progress with the pilot webpage.
> 
> Thank you very much and looking forward to the zoom (I will place the
> above in the Freedcamp).
> 
> Best wishes,
> Ricardo
> 
> On 2020-04-16 14:06, Susan Phillips wrote:
>> sorry, I should also have said that if necessary, I would start at 5
>> a.m. Not much different than jet lag after a trans-Atlantic flight,
>> except that I only see my house and not Stockholm!
>> 
>> Susan
>> 
>> On Thu, 16 Apr 2020 at 04:07, Stefan Fors <stefan.fors at ki.se> wrote:
>> 
>>> Dear all,
>>> 
>>> Overall, I think the tentative agenda looks good. Given the options,
>>> I think that the suggested option (where the Canadian team joins the
>>> meeting after lunch) is probably the one that would work the best.
>>> Otherwise, I'm certainly open to both an afternoon-centered or a
>>> split meeting.
>>> 
>>> I realize that the schedule is quite packed as it is, but I was
>>> wondering if it wouldn't be worthwhile to cut a few minutes from
>>> some sessions to include one or two more short breaks in order to
>>> stave off the worst symptoms of telemeeting-fatigue.
>>> 
>>> All the best,
>>> 
>>> Stefan
>>> 
>>> -----Ursprungligt meddelande-----
>>> Från: Futuregen <futuregen-bounces at euro.centre.org> För
>>> rodrigues at euro.centre.org
>>> Skickat: den 16 april 2020 09:29
>>> Till: futuregen at euro.centre.org
>>> Kopia: Erika Augustsson <erika.augustsson at ki.se>
>>> Ämne: [Futuregen] First draft for a tentative agenda and tough
>>> choices (URGENT)
>>> 
>>> Dear all,
>>> 
>>> Please find attached below a very first and tentative structure for
>>> the agenda for the SB meeting.
>>> I tried to build on my experience of telemeetings in the past weeks
>>> and allowed for some breaks (particularly at lunch time) and also
>>> moved around the WPs presentations to ensure the input from the
>>> Andreas (CAN) on WPs 1 & 3, where his input will be more relevant.
>>> 
>>> We have one constraint: time difference to CAN, as most SB members
>>> are based in Europe.
>>> I think there are four reasonable ways to deal with this:
>>> i) Susan/Afshin/Janet wake up at 4h30 am CAN time to be present from
>>> the start - I don't think this is really an option. :)
>>> ii) We start at 13h00 and go on till 18h00 - I don't think we can
>>> expect most SB members to be present after 18h00 and this gives us
>>> very little time overall.
>>> iii) We have some sessions in which Susan/Afshin/Janet may not
>>> attend in the morning (see below).
>>> iv) We break the SB into two afternoons, but I doubt we will have SB
>>> members being able to attend both. Still, this could be an option
>>> and we could send out a doodle asap.
>>> Please let me know your thoughts on this ASAP.
>>> 
>>> I gave ourselves not much time for presentations as SB members would
>>> be receiving some of the material (including PPTs) in advance.
>>> 
>>> 10h30-11h00: Opening the SB meeting and overall progress of the
>>> project thus far.
>>> 11h00-11h45: Data Navigator: presentation (10 mins) of website and
>>> feedback, discussion on it.
>>> 11h45-12h35: WP2 presentation (15 mins) and discussion.
>>> Lunch break
>>> 13h50-14h35: Qual study discussion (presentation?)
>>> 14h35-15h25: WP1 presentation (15 mins) and discussion
>>> 15h25-15h35: Break
>>> 15h35-16h25: WP3 (15 mins) presentation
>>> 16h25-17h30: Miscellaneous [for now I put this as a place holder,
>>> but I think we need some "openE time at the end]: dissemination,
>>> including COVID, next steps and staying engaged.
>>> 
>>> Please feel free to provide feedback already ahead of the meeting,
>>> so that we can use our time next week efficiently.
>>> Thanks!
>>> 
>>> Best wishes,
>>> Ricardo
>>> 
>>> --
>>> Ricardo Rodrigues, PhD, MSc
>>> Deputy Director
>>> Head of Health and Care Unit
>>> European Centre for Social Welfare Policy and Research Berggasse 17,
>>> 1090 Vienna, Austria
>>> Tel. 0043-(1)319-4505-35
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-- 
Ricardo Rodrigues, PhD, MSc
Deputy Director
Head of Health and Care Unit
European Centre for Social Welfare Policy and Research
Berggasse 17,
1090 Vienna, Austria
Tel. 0043-(1)319-4505-35
www.euro.centre.org
Follow us on Twitter! @EuroCentre_SWPR