[Futuregen] First draft for a tentative agenda and tough choices (URGENT)

Fri Apr 17 08:02:01 CEST 2020

Dear all,

Thank you for the feedback.
If you can wake up at 5 am, Susan, that would be most helpful for the 
meeting as you could join already from the Data Navigator session.
I think that's the least bad option, among those I considered.

Here is a new revised agenda, with some more breaks. The last session 
has over 1h, as this is also our buffer in case we have some delays in 
the previous sessions. We will need to be very much on time with our 
presentations.

10h30-11h50: Opening the SB meeting and overall progress of the project
thus far.
10h50-11h35: Data Navigator: presentation (10 mins) of website and
feedback, discussion.
11h35-11h45: Short break
11h45-12h35: WP2 presentation (15 mins) and discussion.
Lunch break
13h45-14h25: Qual study discussion (presentation?)
14h25-15h15: WP1 presentation (15 mins) and discussion
15h15-15h25: Break
15h25-16h15: WP3 (15 mins) presentation
16h15-16h25: Break
16h25-17h30: Miscellaneous [for now I put this as a place holder, but I
think we need some "openE time at the end]: dissemination, including
COVID, next steps and staying engaged.

We will have a chance to discuss the agenda further next week.
What I would like all of us to think/prepare till our next zoom for 
discussion is:
i) how best to do the presentation and organize the feedback of the SB 
in our/your session?
ii) What do you specifically want to achieve with/get from the SB 
meeting for your session/WP (just disseminate findings, get comments, 
"validate" findings, etc)?
iii) Place yourselves in the SB shoes: how relevant to them is the 
findings you are presenting in your session/WP?

We will go through the questions above to help us structure the meeting 
and each session.

Apart from the SB, we would also like to use the next zoom to decide 
about the data availability in the Data Navigator, as we would need to 
settle this to progress with the pilot webpage.

Thank you very much and looking forward to the zoom (I will place the 
above in the Freedcamp).

Best wishes,
Ricardo

On 2020-04-16 14:06, Susan Phillips wrote:
> sorry, I should also have said that if necessary, I would start at 5
> a.m. Not much different than jet lag after a trans-Atlantic flight,
> except that I only see my house and not Stockholm!
> 
> Susan
> 
> On Thu, 16 Apr 2020 at 04:07, Stefan Fors <stefan.fors at ki.se> wrote:
> 
>> Dear all,
>> 
>> Overall, I think the tentative agenda looks good. Given the options,
>> I think that the suggested option (where the Canadian team joins the
>> meeting after lunch) is probably the one that would work the best.
>> Otherwise, I'm certainly open to both an afternoon-centered or a
>> split meeting.
>> 
>> I realize that the schedule is quite packed as it is, but I was
>> wondering if it wouldn't be worthwhile to cut a few minutes from
>> some sessions to include one or two more short breaks in order to
>> stave off the worst symptoms of telemeeting-fatigue.
>> 
>> All the best,
>> 
>> Stefan
>> 
>> -----Ursprungligt meddelande-----
>> Från: Futuregen <futuregen-bounces at euro.centre.org> För
>> rodrigues at euro.centre.org
>> Skickat: den 16 april 2020 09:29
>> Till: futuregen at euro.centre.org
>> Kopia: Erika Augustsson <erika.augustsson at ki.se>
>> Ämne: [Futuregen] First draft for a tentative agenda and tough
>> choices (URGENT)
>> 
>> Dear all,
>> 
>> Please find attached below a very first and tentative structure for
>> the agenda for the SB meeting.
>> I tried to build on my experience of telemeetings in the past weeks
>> and allowed for some breaks (particularly at lunch time) and also
>> moved around the WPs presentations to ensure the input from the
>> Andreas (CAN) on WPs 1 & 3, where his input will be more relevant.
>> 
>> We have one constraint: time difference to CAN, as most SB members
>> are based in Europe.
>> I think there are four reasonable ways to deal with this:
>> i) Susan/Afshin/Janet wake up at 4h30 am CAN time to be present from
>> the start - I don't think this is really an option. :)
>> ii) We start at 13h00 and go on till 18h00 - I don't think we can
>> expect most SB members to be present after 18h00 and this gives us
>> very little time overall.
>> iii) We have some sessions in which Susan/Afshin/Janet may not
>> attend in the morning (see below).
>> iv) We break the SB into two afternoons, but I doubt we will have SB
>> members being able to attend both. Still, this could be an option
>> and we could send out a doodle asap.
>> Please let me know your thoughts on this ASAP.
>> 
>> I gave ourselves not much time for presentations as SB members would
>> be receiving some of the material (including PPTs) in advance.
>> 
>> 10h30-11h00: Opening the SB meeting and overall progress of the
>> project thus far.
>> 11h00-11h45: Data Navigator: presentation (10 mins) of website and
>> feedback, discussion on it.
>> 11h45-12h35: WP2 presentation (15 mins) and discussion.
>> Lunch break
>> 13h50-14h35: Qual study discussion (presentation?)
>> 14h35-15h25: WP1 presentation (15 mins) and discussion
>> 15h25-15h35: Break
>> 15h35-16h25: WP3 (15 mins) presentation
>> 16h25-17h30: Miscellaneous [for now I put this as a place holder,
>> but I think we need some "openE time at the end]: dissemination,
>> including COVID, next steps and staying engaged.
>> 
>> Please feel free to provide feedback already ahead of the meeting,
>> so that we can use our time next week efficiently.
>> Thanks!
>> 
>> Best wishes,
>> Ricardo
>> 
>> --
>> Ricardo Rodrigues, PhD, MSc
>> Deputy Director
>> Head of Health and Care Unit
>> European Centre for Social Welfare Policy and Research Berggasse 17,
>> 1090 Vienna, Austria
>> Tel. 0043-(1)319-4505-35
>> 
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-- 
Ricardo Rodrigues, PhD, MSc
Deputy Director
Head of Health and Care Unit
European Centre for Social Welfare Policy and Research
Berggasse 17,
1090 Vienna, Austria
Tel. 0043-(1)319-4505-35
www.euro.centre.org
Follow us on Twitter! @EuroCentre_SWPR